PG Management Software for India
Running a PG on notebooks, WhatsApp groups and Excel sheets takes hours every month. GharDesk (also searched as Ghar Desk) is PG management software made for Indian owners. You see every room and bed, record rent with one tap, share a receipt on WhatsApp, and know exactly who still owes money. It works on your phone, tablet or laptop, and your tenants do not need to install anything.
14 days free · No card needed · Set up your first property in about 10 minutes
What you get
Everything a PG or hostel owner needs, without the notebook.
Every bed in one view
A live bed map shows who stays where and which beds are vacant, on notice or booked.
Rent without the chasing
See pending dues at a glance and send a ready WhatsApp reminder to each tenant.
Receipts in seconds
Share a branded receipt with your letterhead and UPI QR on WhatsApp, email or print.
Deposits that add up
Every deposit, deduction and refund is tracked, and the refund is worked out when a tenant leaves.
How it works
Three steps, and you are running.
Add your property
Enter your rooms and beds once. Paste your tenant list straight from Excel with the Quick Editor if you already have one.
Record rent
Tap once when a tenant pays. Partial rent, advance months and the first month pro-rata are handled.
Share the receipt
The receipt goes to the tenant on WhatsApp, email or print. Your dues list updates by itself.
Features
One app for the whole property.
- Bed map of every room and floor
- Tenant records with photo and Aadhaar
- Rent register and pending dues
- One-tap WhatsApp rent reminders
- Branded receipts and rental agreements
- Security deposits with refund on vacate
- Admission forms to print or share
- Bed transfers with full history
- Expenses and owner profit and loss
- Staff logins with roles and an activity log (Professional and Business)
- Reports and Excel export
- Automatic cloud backups, works offline
Notebook or Excel, compared with GharDesk
The same work, with less effort.
| Notebook / Excel | GharDesk | |
|---|---|---|
| Rent entries | Written in a notebook or typed in many sheets | One tap to record, with a receipt made for you |
| Who owes money | You check every row yourself | One list of everyone who owes, with a ready WhatsApp message |
| Receipts | Hand-written or typed again each month | A branded receipt shared on WhatsApp, email or print |
| Deposits | Remembered or noted on the side | Every deposit, deduction and refund on one ledger |
| Staff | No record of who changed what | An activity log of who did what, and when |
| Your data | Lost if the notebook or phone is lost | Backed up to the cloud automatically |
Questions owners ask
Still unsure? A real person replies on WhatsApp between 10am and 9pm.
What is PG management software?
It is an app that replaces your notebook and Excel sheets. It keeps your rooms, beds, tenants, rent, deposits and receipts in one place so you always know who has paid and who has not.
Is GharDesk made for PG owners in India?
Yes. It handles partial rent, advance months, security deposits, vacate settlements and UPI payments, the way PGs in India actually run.
Can I move my existing tenant list from Excel?
Yes. Open the Quick Editor and paste your tenants and rent straight from Excel.
Do my tenants need to install an app?
No. Only you and your staff log in. Tenants get receipts on WhatsApp, email or paper.
How much does it cost?
You pay per tenant who is staying, from ₹15 per tenant per month, with a minimum of 10 tenants. Empty beds cost nothing. See the pricing page for details.
Does it also work for flats and apartment buildings?
Yes. Add the property as a Flat Building or Independent House and each flat counts as one unit. See our page for flat and apartment owners.
Is there a free trial?
Yes, 14 days free and no card is needed.
Close the notebook. Open GharDesk.
14-day free trial. No card. Set up your first property in 10 minutes.