Hostel Management Software for India
A hostel or co-living space has many rooms, many beds and many rent dates, and a notebook cannot keep up. GharDesk gives you one place for every property, floor, room and bed. Record rent, track deposits, move a tenant between rooms, and give your warden access without sharing your own password. It runs in any browser, and there is an Android app on Google Play.
14 days free · No card needed · Set up your first property in about 10 minutes
What you get
Everything a PG or hostel owner needs, without the notebook.
Many properties, one login
Manage several hostels or floors from one account, with separate owner profit and loss if you need it.
Bed transfers with history
Move a tenant between rooms and keep the full history of where they stayed.
Staff without the risk
On the Professional and Business plans, give your warden a role-based login. An activity log shows who did what, and when.
Short stays too
Record temporary stays and day guests at a daily rate.
How it works
Three steps, and you are running.
Add your property
Enter your rooms and beds once. Paste your tenant list straight from Excel with the Quick Editor if you already have one.
Record rent
Tap once when a tenant pays. Partial rent, advance months and the first month pro-rata are handled.
Share the receipt
The receipt goes to the tenant on WhatsApp, email or print. Your dues list updates by itself.
Features
One app for the whole property.
- Bed map of every room and floor
- Tenant records with photo and Aadhaar
- Rent register and pending dues
- One-tap WhatsApp rent reminders
- Branded receipts and rental agreements
- Security deposits with refund on vacate
- Admission forms to print or share
- Bed transfers with full history
- Expenses and owner profit and loss
- Staff logins with roles and an activity log (Professional and Business)
- Reports and Excel export
- Automatic cloud backups, works offline
Notebook or Excel, compared with GharDesk
The same work, with less effort.
| Notebook / Excel | GharDesk | |
|---|---|---|
| Rent entries | Written in a notebook or typed in many sheets | One tap to record, with a receipt made for you |
| Who owes money | You check every row yourself | One list of everyone who owes, with a ready WhatsApp message |
| Receipts | Hand-written or typed again each month | A branded receipt shared on WhatsApp, email or print |
| Deposits | Remembered or noted on the side | Every deposit, deduction and refund on one ledger |
| Staff | No record of who changed what | An activity log of who did what, and when |
| Your data | Lost if the notebook or phone is lost | Backed up to the cloud automatically |
Questions owners ask
Still unsure? A real person replies on WhatsApp between 10am and 9pm.
Can GharDesk manage a hostel with many rooms and beds?
Yes. It shows a bed map of every room and floor, and you can run unlimited properties on the Professional and Business plans.
Does it work for co-living and ladies hostels?
Yes. It works for any property where people rent a bed or a room, including PGs, hostels, co-living and flats.
Can my warden use it without seeing everything?
Yes, on the Professional and Business plans. You give each staff member a role. Staff can correct only their own entry for 24 hours, and every action is logged.
Can I track deposits and refunds?
Yes. Every deposit, deduction and refund is on a ledger, and the refund is worked out when the tenant vacates.
Does it work on phone?
Yes. Use any modern browser on a phone, tablet or laptop, or install the Android app from Google Play. It keeps working offline.
How much does hostel software cost?
You pay only for tenants currently staying, from ₹15 per tenant per month, minimum 10 tenants. Empty beds are free.
Close the notebook. Open GharDesk.
14-day free trial. No card. Set up your first property in 10 minutes.